How to produce your Learning Agreement
Erasmus programme committee
Please follow the procedure below to create your Learning Agreement (LA) and to have it approved by the relevant committees.
What is a Learning Agreement (LA)?
At its core, a LA is a correspondence between teachings taught in Sapienza (and belonging to your study plan) and teachings taught at your intended host institution.
The overall idea is that you take exams of the selected teachings at the host institution. Associated scores will be translated back into scores of the corresponding Sapienza teachings.
- Define your envisioned LA
Design a candidate LA, that is a correspondence between selected teachings at Sapienza and teachings at the host institution.
You must select at least 12 ECTS credits from the Sapienza side, and corresponding teachings at the host institution with at least as many credits as those of the selected Sapienza teachings.
Selected teachings at the host institution must have a good correspondence with the associated Sapienza teachings, although it is not necessary to have a 1-to-1 correspondence between the number of credits within each single pair of corresponding teachings.
Note
If some of the chosen Sapienza teachings do not belong to your currently approved study plan, you will first need to change your study plan accordingly.
This means that, before formally submitting your LA proposal to the Erasmus programme committee, you will be required (see instructions below) to submit (and have approved) a new study plan including your newly chosen Sapienza teachings. Note that, to be approved, your new study plan must still satisfy the rules for a valid study plan.
Aiming at doing your thesis abroad?
You can carry out at most 80% of the overall credits for your thesis abroad, by inluding the corresponding credits in your LA.
To do so, please contact the Erasmus programme committee by specifying:
the name of two teachers, one in Sapienza and one at the host institution, who have agreed to supervise your work
the subject of the thesis that will be carried out jointly in Sapienza and in the host university.
2. Ask for approval to the Erasmus programme committee
If all the Sapienza teachings you selected belong to your currently approved study plan, please formally submit your LA using the Socrates Organizer to get an evaluation by the Erasmus programme committee.
Otherwise (that is, some selected Sapienza teachings do not belong to your study plan) open a ticket in the support platform using the help topic "Erasmus programme committee / Outgoing students" and informally propose your LA there (please, provide a link to the web pages of all teachings you mention at both institutions). Wait for a reply to your ticket by the Erasmus programme committee.
3. Is your (either formally or informally) proposed LA rejected?
You need to revise your LA proposal and restart the procedure.
4. Is your proposed LA approved?
If you formally submitted your proposed LA via the Socrates Organizer, then ignore the following steps and follow instead the instructions in the approval notification you received.
Otherwise (that is, you informally proposed your LA requiring for a change in your study plan), the Erasmus programme committee, while notifying you, also informs the Study plans committee. The latter will cancel your study plan to let you revise it accordingly.
Note
If your study plan is cancelled by the Study plans committee to let you revise it, you cannot book or take any exam until you get a new study plan approved. Please consider the time needed to have another study plan approved before starting the overall procedure.
Warning
Cancellation of your study plan by the Study plans committee to let you submit your intended revision does not mean that your revisions will be approved. You need to have your study plan revision draft submitted via the online study plans submission system to get it evaluated.
5. Revise your study plan
If your study plan is cancelled as a consequence of step 4, before proceeding with the formal submission of your (informally approved) LA via the Socrates Organizer, you need to revise your study plan in order to accomodate all Sapienza teachings mentioned in your proposed LA.
Your revised study you must still comprise all exams you have already cleared and must still satisfy the rules for a valid study plan.
Depending on whether the online study plans submission system is open to students or not (see the study plans regulation for the relevant time windows), you are requested to either submit your new study plan yourself, or to use the support platform to send your revisions, which will be submitted by the Study plans committee on your behalf.
6. Wait for the evaluation of your study plan revision
If you submitted your revised study plan yourself using the online system, wait for the next available deadline to get an evaluation. Otherwise (that is, you sent your revisions to the Study plans committee via the support platform), you will get an evaluation within 30 days.
If your new study plan is approved, then you can proceed to formally submitting your LA into the Socrates Organizer. Your LA will certainly be approved, since the validity of the correspondence has been already informally evaluated by the Erasmus programme committee during step 4.
Otherwise, your old study plan is taken back into force and you are asked to restart the procedure.